AI in Profusia

Where AI is switched on, two extra things appear. "Ask" on a document answers questions about that one document. "Discuss" on a space answers questions about the work there. It reads the documents, the description of what the space is for, the project's goals and the record of how its direction changed, and tells you which documents it read so you can check the answer. Neither can change anything. They read and answer; they cannot publish, edit, delete or share. Your conversations are kept for 90 days, and only you can see them. You can delete any of them. If you don't see these, your plan doesn't include in-app AI (the Free plan doesn't; a free trial does), or an owner or admin has turned the models off in AI access. Everything else works the same without it.

Find is the compass in the top bar of every screen (on a phone it is the first row of your account menu). It opens one place that can find anything, teach you the product, and answer questions. It used to be called the Navigator. A module's own field — "Search documents", "Search projects", "Search tables" — looks only inside that module. Find looks across all of them at once. Type, and it matches as you type — pages, spaces, documents (including the text inside them), projects, cards, live tables, and the product's own features. Press Enter and you are taken straight there; where it matched text inside a document, the passage is highlighted when you arrive. Guides are short click-through walks — what each module is for, how sharing works, what the AI can do — built from this help, with a "Show me" that takes you to the real page. Where AI is switched on, you can also ask a question in your own words, about the product or about your workspace ("which projects mention the pricing work?"). It reads only what you can already see, tells you which documents it read, and suggests where to go next. Nothing you ask is stored. Without AI, everything else still works.

Ask and Discuss read and answer. They can't publish, edit, delete or share anything, which limits the risk of a document that tries to give them instructions. Build, where your plan includes it, can make changes for you, and each one can be undone. Your conversations are kept for 90 days, and only you can see them.

There is a short guide at /skill written for your AI rather than for you. Saving it into Claude or ChatGPT (as a skill, project instruction, or custom instruction) helps your assistant use Profusia well: it asks you less about where things go and records project history properly. It is a public page, so you can hand the link to a colleague without giving them access to anything.